I know personally, I sometimes like to get stuck in at various points in my day for focused work without too many distractions. Scheduled synchronous communication like planned video calls/syncups allow me to better mentally prepare. In addition to confounding my brain, time zones also provide some fun and interesting challenges when it comes to how we all work together at Buffer as a fully remote, distributed team. It can also be helpful to allow your team members to set certain times as ‘off-limits’ for meetings. For example, you could set a rule that no-one will be forced to attend meetings between 11 pm and 7 am.
If you’re already working remotely, why not tap into the vast global talent pool to locate the top candidates? Some people’s answer is that they don’t know how to work across many time zones in spite of having a time zone manager. Maintaining culture is a vital component of every working remotely in a different time zone company’s business success, but it is especially critical for totally remote teams. Understanding the distinctions between creating and maintaining a dynamic culture in a remote work setting vs an office-based environment is of utmost importance and companies can not ignore it.
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Remote workers are part of a company’s resources, and you should manage them properly for maximum efficiency. If you want to get the best out of your remote staff working across different time zones, you need to set up tools and processes that allow them to collaborate and share insights with ease. Determine which meetings are work-related and mandatory and which are more cultural or social. That enables colleagues across different time zones to deal with their schedules, knowing they won’t be wasting time on a casual talk that could have been used working productively or catching up some sleep. So, those are some of the best practices for working across multiple time zones that can hopefully help you and your team.
This is why it is critical to maintain thorough written records of all procedures and initiatives. Also, verify that everyone engaged has the necessary administrative access to avoid late-night calls, hold-ups, and rescheduling. When attempting to develop functioning global teams, firms must first prioritize communication.
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It’s crucial that you adopt a remote-first mindset, document decisions clearly and concisely for people who are unable to attend, and record the meeting. Ideally, you’ll write a memo before each meeting to help attendees know what to expect and how to prepare. Not to mention that if all time zones are covered, then the company can serve its customers 24/7 without the need for late-night shifts.